Insights
Payroll Service Pricing in Vietnam 2026: What the Fee Covers
By Nguyễn Quốc Trung — Deputy General Director · Updated
Nhan Kiet's payroll outsourcing pricing in Vietnam is VND 250,000–900,000 (about USD 10–35) per employee per month, effective September 2026. The fee covers three areas in full: payroll calculation, social, health and unemployment insurance, and personal income tax. There is no setup fee and no software fee. The 8% VAT applies to the service fee only. Each company's exact rate is fixed in a written quote after a review of headcount and pay rules.
| Nhan Kiet payroll outsourcing (September 2026) | Price |
|---|---|
| Fee per employee per month | VND 250,000–900,000 (about USD 10–35) |
| Setup fee | None |
| VAT | 8% of the service fee only |
This page is Nhan Kiet's own fee schedule: the rate card, what the fee pays for, where a company sits in the range, the monthly invoice at different headcounts, and what a quotation states. For published prices across the market, including global payroll platforms, see our separate guide to payroll outsourcing cost in Vietnam.
Rate card at a glance (September 2026):
- Service fee: VND 250,000–900,000 (about USD 10–35) per employee per month, charged on the actual headcount on each month's payroll.
- All-inclusive: time and attendance, payroll, social, health and unemployment insurance, personal income tax, payslips and reports.
- No setup fee, no software fee, no add-on fees.
- 8% VAT on the service fee, not on salaries or insurance contributions.
- A written quote within 24 hours of receiving your headcount and pay rules.
What are Nhan Kiet's payroll fees for 2026?
Nhan Kiet's payroll fees for 2026 are VND 250,000–900,000 (about USD 10–35) per employee per month, before 8% VAT. Every line of the rate card is listed below so it can go straight into a budget:
| Item | Price | Note |
|---|---|---|
| Service fee per employee | VND 250,000–900,000 (about USD 10–35) per month | Charged on the actual headcount on that month's payroll |
| Setup and configuration of pay rules | VND 0 | Not charged |
| Software, client portal and employee app accounts | VND 0 | Included in the per-employee fee |
| VAT | 8% of the service fee | The 8% rate applies until 31 December 2026 |
The fee does not depend on salary. An employee earning VND 6 million and one earning VND 60 million are charged the same agreed rate.
Which tasks does the monthly fee pay for?
The per-employee fee pays for the whole chain from time data to compliance filings, with no separate charge for any stage:
- Time and attendance: raw files from time clocks, UKG/Kronos, Excel or Google Sheets; shifts matched, including night shifts past midnight; reconciled 100% to source before payroll runs.
- Payroll calculation: your pay rules encoded as written; overtime, night and holiday rates under Article 98 of the 2019 Labour Code (150–390%); allowances, attendance bonuses and net-to-gross conversion.
- Social, health and unemployment insurance: contributions on the correct base, joiner and leaver reporting, and closing of insurance books when staff leave.
- Personal income tax: withholding under the five-bracket schedule of Law No. 109/2025/QH15, and the 10% flat rate for contracts under three months under Decree 253/2026/ND-CP; periodic filing and annual finalisation for each employee.
- Payment files and reporting: bank transfer files, itemised payslips in each employee's app, and journal entries by cost centre.
- Controls: an open-formula Excel reconciliation workbook every cycle; payroll is paid only after you approve it on the client portal.
The full scope of the service is on the payroll outsourcing page.
Why do two companies get different rates?
Two companies get different rates because the work per employee differs, not because salary levels differ. Five factors decide where a company sits within the VND 250,000–900,000 range:
- Headcount: the cost of building and controlling the pay rules is spread across more or fewer people.
- Complexity of pay rules: the number of shifts, rate matrices, attendance bonuses, piece rates and output-based pay.
- Payroll groups and pay dates: one payroll differs from several groups paid twice a month.
- Time-data format: raw time-clock files take more processing than a summarised timesheet.
- Foreign employees: tax residency and finalisation need separate tracking.
Where in the range does a typical company sit?
A company with a large headcount and simple, stable pay rules sits toward the lower end of the range; a small team with complex rules or foreign staff sits toward the upper end. The profiles below show how the five factors combine:
| Company profile | Likely position in the range | Main reason |
|---|---|---|
| Several hundred workers, one payroll group, summarised timesheet | Lower end | Setup cost spread across many people; little data processing |
| 50–150 staff, shift work, raw time-clock files, attendance bonuses | Middle | Shift matching and rate matrices every cycle |
| Under 30 staff, two pay dates, several allowance types | Upper end | Fixed control work spread across few people |
| Any size with foreign employees | Moves up within the range | Tax residency, exempt allowances and finalisation tracked separately |
These positions are a guide only. The rate for your company is the one written in your quote and contract.
What will Nhan Kiet invoice each month for 20 to 200 staff?
Nhan Kiet's monthly invoice is the number of employees on that month's payroll multiplied by the agreed rate, plus 8% VAT on the fee. The table shows both ends of the range:
| Employees | At VND 250,000 (about USD 10) each | At VND 900,000 (about USD 35) each |
|---|---|---|
| 20 | VND 5,000,000 (about USD 200) | VND 18,000,000 (about USD 700) |
| 50 | VND 12,500,000 (about USD 500) | VND 45,000,000 (about USD 1,750) |
| 100 | VND 25,000,000 (about USD 1,000) | VND 90,000,000 (about USD 3,500) |
| 200 | VND 50,000,000 (about USD 2,000) | VND 180,000,000 (about USD 7,000) |
For a company of 100 employees at VND 250,000, the fee is VND 25,000,000, VAT is VND 2,000,000, and the total paid to Nhan Kiet is VND 27,000,000 a month. When people leave, the invoice falls with the headcount on the payroll.
Does Nhan Kiet charge setup, software or add-on fees?
No. Nhan Kiet charges no setup fee, no rule-configuration fee, no software installation fee and no account fee for the client portal or the employee app. You also do not need to change your time clocks or current software. The per-employee rate in the quote is the whole service fee.
What is not part of the service fee?
The service fee pays for Nhan Kiet's work only. Four kinds of cost stay outside it:
- Amounts owed to employees and the state: net salaries, social, health and unemployment insurance contributions, the 2% trade union fee and personal income tax payable. Your company pays these from the files Nhan Kiet prepares.
- Bank charges: fees your own bank charges for salary transfers.
- Employment in Nhan Kiet's name: if staff need contracts signed by Nhan Kiet rather than your company, that is labour compliance or Employer of Record, quoted separately.
- Recruitment: finding and supplying workers is a separate Nhan Kiet service.
How does VAT appear on Nhan Kiet's payroll invoice?
VAT on Nhan Kiet's payroll invoice is 8% of the service fee only. Under a payroll service your company remains the employer and pays salaries, insurance and tax itself, so those amounts never appear on Nhan Kiet's invoice. The 8% rate applies until 31 December 2026 under Resolution 204/2025/QH15. Where Nhan Kiet is the legal employer, as with labour compliance and EOR, VAT applies to the whole invoice instead.
What does a Nhan Kiet payroll quotation state?
A payroll quotation from Nhan Kiet is a written document that states six things, so it can be compared line by line with other offers:
- Rate: the fee per employee per month that applies to your company, within the VND 250,000–900,000 (about USD 10–35) range.
- Basis: the fee is charged on the actual headcount on each month's payroll.
- Scope: the stages covered, from time data to payslips and tax filings.
- Fees and VAT: no setup or software fee; 8% VAT on the service fee only.
- Timeline: setup, a parallel run of at least one payroll cycle, then go-live.
- Service commitments: the standards written into the contract, such as payroll paid only after your approval.
What should you send to get a quote within 24 hours?
Send three items and Nhan Kiet returns a written quote within 24 hours:
- Headcount: the number of employees on each payroll group, and how many are foreign nationals.
- Pay rules: the salary policy or rule sheet, including shifts, allowances and bonuses.
- A sample time-attendance file: one month in the format your system exports today.
After the quote, the switch runs in three stages: setup of rules and employee records, a parallel run alongside your current process for at least one payroll cycle with every employee reconciled, then go-live with the contract's service commitments in full. To estimate gross pay, insurance and tax per employee first, use the free Vietnam salary calculator.
Is Nhan Kiet cheaper than other payroll providers?
Nhan Kiet's entry rate of about USD 10 per employee sits below most published prices in Vietnam, and it charges no setup fee. Price is only one part of the comparison: scope, add-on fees and how VAT is charged all change the real cost. Published prices from local firms, regional specialists and global payroll platforms, with the fees that are easy to miss, are compared in our guide to payroll outsourcing cost in Vietnam. Whether outsourcing beats a payroll accountant at your headcount is covered in our guide to in-house or outsourced payroll.
Why Nhan Kiet
Nhan Kiet Manpower Supply Company Limited (tax code 0308022768) was founded in April 2009 and serves more than 40,000 workers for over 500 clients across 34 provinces, certified to ISO 9001:2015. Its in-house payroll platform has been verified on real UKG/Kronos time data from an FDI manufacturer with more than 1,000 employees, reconciling every hour and every dong.
Sources
- Labour Code 2019 — Article 98 on overtime, night and holiday pay
- Law on Personal Income Tax No. 109/2025/QH15 — five-bracket schedule from the 2026 tax period
- Decree 253/2026/ND-CP — Article 50 on tax withholding; in force from 1 July 2026
- Resolution 204/2025/QH15 — 8% VAT rate until 31 December 2026
USD figures are approximate, rounded conversions at about VND 26,250 per US dollar; Nhan Kiet quotes and invoices in Vietnamese dong. Prices apply from September 2026 and may change; the binding rate is the one in your quote and contract. This page is general information, not tax advice for a specific case.
Contact for a quote
- Nguyen Quoc Trung — Deputy General Director
- Phone and WhatsApp: +84 908 636 108 — [email protected]
- Switchboard: +84 28 3505 4224
- Head office: Room 202, Building 57, 57 Le Thi Hong Gam, Ben Thanh Ward, Ho Chi Minh City
Call +84 908 636 108 or see labour compliance, payroll outsourcing, EOR Vietnam.