Payroll that's transparent to the last dong, reconciled to zero variance

All four stages: processing raw timekeeping data (reconciled to zero variance against the source) → calculating payroll to your exact rules, personal income tax and social insurance → disbursement and issuing payslips to each worker's app → compliance records: annual tax finalisation, social insurance increase/decrease filings, accounting entries and variance reports for your Finance department.

You don't have to take it on trust — you can verify it. Every period is handed over with an open-formula Excel reconciliation workbook: every calculation is a live Excel formula directly in each cell, change one input and the whole workbook recalculates; a per-row check column forces the system NET minus the formula NET to equal zero. On the system, click any figure and it traces back to a specific workday.

Yes — your rules are encoded exactly as written, however complex. The system already runs highly complex rules in production: dozens of shifts including night shifts crossing midnight, coefficient matrices of 150–390%, hourly pay alongside monthly pay, two pay runs a month, attendance bonuses, late-minute deductions, net-to-gross grossing up, maternity and long-term sickness benefits. Your rules are encoded and test-run until they match exactly before going live.

No — you keep the time clock and the software you already use. Nhan Kiet accepts data in exactly the format you already have — time-clock files, UKG/Kronos punches, Excel, Google Sheets — and keeps your current forms and operating habits intact.

Payroll data is accessible strictly by role: multi-level permissions by function and scope (HR, department head, finance, view-only), and every sensitive action — editing attendance, cutting overtime, adjusting pay — requires a logged reason and is kept in an audit trail.

The payroll outsourcing fee is charged by the actual number of workers on each payroll period, with no separate software setup fee. The quote depends on the complexity of your rules and the number of payroll groups — contact the hotline 0908 636 108 for a survey and a quote within 24 hours.

This is a service contract and it does not touch the employment relationship: the employment contracts stay in your company’s name and the staff remain yours. Ending the service means moving payroll back in house or to another provider. We hand over everything: the payroll runs period by period, personal income tax filings and year-end finalisation, social-insurance increase and decrease records, and the open-formula Excel workbook so whoever takes over can check every figure. The notice period is set in the contract — it is worth timing the switch to the end of a pay period so no cycle is left half-finished.

Payroll outsourcing is a service contract under which an external provider processes timekeeping data, calculates wages, personal income tax and social insurance, disburses pay and files the related compliance records — while the employment contracts stay in the client company's name. It differs from an employer of record: the provider never becomes the employer, so you keep the employment relationship and the staff remain yours.

No. Payroll outsourcing is a service contract and it does not touch the employment relationship: the employment contracts stay in your company's name, the staff remain yours, and Nhan Kiet acts only as the processor. Moving the employment relationship across is a different service — labour compliance, where Nhan Kiet signs the employment contracts and becomes the employer of record.

Nhan Kiet runs in parallel with your existing process for at least one full pay period before taking over. Through that period every person's result is reconciled against the open-formula Excel workbook, targeting an exact match, and both sides sign off before go-live. Configuration and data loading happen before the parallel period, so workers see no disruption at any point.

Under Article 98 of the Labour Code 2019, overtime is paid at 150% of the normal hourly rate on ordinary days, 200% on weekly rest days and 300% on public holidays and paid leave days. Night work carries a further 30%, and overtime worked at night adds another 20% calculated on the day rate for that type of day — which is how the premium reaches 270% on a Sunday night shift and 390% on a public-holiday night shift.

Article 107 of the Labour Code 2019 caps overtime at 50% of normal working hours in a day, 40 hours in a month and 200 hours in a year, extended to 300 hours a year only for the sectors and cases the law lists. Overtime also requires the worker's consent. Nhan Kiet's system tracks the running total per person and warns before a cap is breached.

Personal income tax follows the five-bracket progressive schedule under Law No. 109/2025/QH15, applied to income after a deduction of VND 15.5 million a month for the taxpayer and VND 6.2 million a month for each registered dependant (Resolution No. 110/2025/UBTVQH15). The overtime premium — the amount paid above the normal hourly rate — is exempt from tax. Nhan Kiet files each period and performs the annual finalisation per person.